Things You Should Know

Program Director

Please contact Van Nguyen, Extended Learning Director, with questions at van.nguyen@northwestschool.org or 206-816-6211.

Location

The Northwest School Summer Camp is held at The Northwest School (NWS) main building located at 1415 Summit Ave and our recreational facilities/dining hall located at 401 E. Pike. Many classes will also include off-site field trips; The Northwest School will provide all transportation needs for such field trips.

Non-Discrimination Policy

The Northwest School does not discriminate on the basis of race, color, creed, religion, sexual orientation, gender, disability, use of service animals, national or ethnic origin, or any other trait or characteristic protected by law in admission of otherwise qualified students; in providing access to all the rights, privileges, programs, and activities generally accorded or made available to students at The Northwest School; or in its administration of educational policies, admissions policies, financial aid, athletics, and other school-administered programs.

Dormitory Facilities

Boarding students will be housed in NWS dormitory located at 1411 Bellevue Boarding is available to all Full Day campers, ages 12 and up. All meals are provided in addition to evening and weekend activities and excursions. The dormitory has 24 hour security, internet access, and laundry facilities. Campers will be assigned a roommate of the same gender and similar age, and, when possible, of a different nationality.

Boarding students may check in after 12:00 PM on the Sunday before the start of their camp session, and check out by 9:00 AM on the Saturday after their camp session ends. We appreciate families letting us know the approximate time their child will be arriving/departing the dorms. If you need to check in or out outside of these time frames, please contact the summer camp office at 206-816-6070.

Dorm Visiting Hours

We keep the campers busy with activities so we are not often physically at the dorms outside of sleeping hours. If you need to see your child for any reason, please call the dorm to arrange a time to visit: 206-623-0522. Visits should be arranged around scheduled activities and curfews. We cannot adjust activity times to accommodate visits. All parents must leave the dorms by 10:00 PM.

Visa

International campers do NOT need a student visa. Because the Summer Camp is a recreational activity, we do not issue I-20s for campers. International students only need a tourist visa. Please check with your local embassy for instructions on obtaining a tourist visa.

Airport Transportation

Airport transportation is available for boarding students only. The cost is $100 one way and can be reserved during the registration process. Transportation requests must be made at least two weeks prior to the scheduled transfer. You must provide flight details to the summer camp office at least two weeks prior to the scheduled transfer.

Payment

For the Summer Camp, we require a $100 non-refundable deposit per session to reserve your child’s spot. Full payment is required by June 1. After June 1, full payment will be due at the time of registration.

Refunds and Cancellations

All cancellations must be submitted in writing to the Extended Learning Director. Registration deposits are non-refundable. Cancellations made before June 1 will be given a full refund (less the deposit). Cancellations made after this date, but before the first day of a registered camp session, will be given a 50% refund. No refunds will be given for cancellations after the start of a registered camp session. Summer Camp material fees are non-refundable and non-transferable after June 1. Airport Transportation fees are not refundable if cancellation is less than two weeks prior to the scheduled transfer.

Class Size

In order to provide for ample individual attention, enrollment is limited to 8 - 14 students per class. Maximum numbers will depend on the specific class. Instructors may also make exceptions at their discretion and in consultation with the Summer Camp Director.

Camper Conduct

Campers are expected to contribute to a healthy and collaborative atmosphere of respect for themselves, others, and the environment. If your child displays aggressive or disruptive behavior or leaves campus without a note, we will ask you to remove your child from the program for the rest of the day. After discussing the situation with the guardian, NWS faculty will determine if your child may return. There is no refund for any student removed from NWS programs due to behavioral problems. There is no smoking allowed in the building or on the property. Additionally, NWS is an alcohol-and-drug-free place. Those who break these rules (faculty or student) will be asked to leave the program. Campers’ parents and/or guardians are responsible for any damage or misconduct by their student.

Personal Property

The Northwest School is unable to insure personal property, including equipment used in classes such as digital cameras. Campers, faculty, and guests absolve The Northwest School for all responsibility of theft, loss, or any damage to their personal property.

Lunch/Snacks

We will offer a fresh and nutritious lunch prepared daily by our professional kitchen team and served in our dining hall located at 401 E. Pike. Each lunch will have vegetarian and gluten-free and dairy-free options. There will also be a camp store open on specified days with snacks for purchase. You may also pack a lunch and/or snacks for your child, but please note that we are a nut-free facility.

Drop-off & Pick-up

Full Day campers and Half Day AM campers may be dropped off between 8:30 - 9:00am. Those arriving after this time must check in with the Summer Camp Office before proceeding to their class. Half Day AM campers must sign-out in the Summer Camp Office before departing for the day, and Half Day PM campers must sign-in prior to attending their Period 3 class. Both Half Day AM and PM campers are welcomed to join us for lunch at no extra cost. Half Day PM and PM campers must be picked up by 4:30pm.

Guardians should promptly drop off and pick up students. Parents/Guardians who pick up after doors close at 4:30pm will be charged $1 per minute.

Please contact the Summer Camp Office (206-816-6070) to inform us of tardiness or planned absences. We will call parents/guardians if your child is not present and we have not received notice. Campers may not leave campus during program breaks (i.e. lunch) without a note from a guardian.

Further, many classes leave campus for fieldtrips. Thus, it is important to arrive to camp on time. If you need to pick up your child early for any reason, please check with him/her to make sure their class will not be on a fieldtrip during that time.

Further Questions?

Call us! 206-816-6070